Annual Organizational Meeting Requirements

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The Education Code Section 35143 requires the governing board of each school district and community college district to hold an annual organizational meeting within 15 days of the second Friday in December. At that meeting, the board schedules next year’s regular meetings, selects officers, and adopts board authorized delegation of authority.

PLEASE COMPLETE  STEPS  1, 2, 3 and 4 BELOW TO MEET THESE REQUIREMENTS:

STEP 1: Complete and Submit Survey ---- > DUE: Nov. 15

Please advise our office when the annual organizational meeting will be held this year by completing the information in this form. 

For calendar planning purposes, please take note of the dates below for scheduling organizational meetings in upcoming years. 

2024:  Dec. 13 through Dec. 27, 2024  (Election Year)

2025:  Dec. 1 through Dec. 20, 2025  (Non-Election Year) 

Reminder: If the district is planning to have only one board meeting in December, the First Interim Budget is due December 15.

STEP 2: Complete and email to adulay@sbceo.org after the board meeting ---- > DUE: Dec. 31

(Column 1) Signatures of Members of the Governing Board 

The governing board of each district shall elect a president from its members and a clerk (Ed. Code 35143 and CSBA Bylaws 9100).

(Column 2) Board Delegation of Authority

Districts or LEAs are required to update their Delegation of Authority forms annually. 

1. (Maps to Escape) Board approved resolution delegating authority to Act as District Agents on behalf of the district.  Please see the sample resolution that specifies the minimum authority that must be delegated. This resolution will be compared to Escape. 

Reminder: Your draft resolution should be reviewed by your legal counsel to ensure compliance with your school district's board policy. 

2. Includes signatures designated in resolution who will be signing physical documents in Column 2 in the Certification of Signatures and Delegation of Authority Form.

STEP 3: Complete and Submit ---- > DUE: Dec. 31 (Districts only)

School Board Representative to the SBC Committee on School District Organization

Our office also needs the name of your school board representative to the County Committee on School District Organization. The sole function of the board representative is to nominate and elect the eleven members of the Santa Barbara County Committee on School District Organization. Education Code Section 35023 specifies that the representative must be a member of your governing board and must be selected at your annual organizational meeting. Board representatives will be directly notified by our office when they need to nominate and elect, with courtesy copies sent to their superintendents. You may name an alternate, but there is no requirement that you do so. Please complete this form and return.

STEP 4: Submit directly to the State of California (Districts only) ---- > DUE: Dec. 31

Statement of Facts Roster of Public Agencies Filing Government Code Section 53051(b) requires public agencies to file an amended Statement of Facts Roster of Public Agencies Filing with the Secretary of State within ten days of an annual organizational meeting. Submit directly to the State of California Secretary of State, in accordance with the directions noted on the form.